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Secure Mailing for Times That E-mail Isn’t an Option


Although a multitude of tasks have moved online, there are occasions when popping an e-mail across to a client, employee or board member isn’t appropriate. Official paper and audit trails still have their place within businesses and should be held for several years.

Sending e-mails containing sensitive data like a medical status, legal papers and leases is not wise, neither is not having an unquestionable means of proof of delivery or insurance for an item.

Therefore, having the optimum mailing system and tools at your disposal is essential. Cost effective, secure mailing of documentation via Royal Mail is more sophisticated than you may realise. Whilst sticking a stamp on an item and sending it through mainstream mail via a standard service does not necessarily cover service expectations or offer proof, there are services and facilities available via franking machines enabled with smart technology.

These franking machines are 100% accurate on costs and employ a 2D barcode which is readable as the item of business mail wends its way through the mail network and the transit is recorded at sorting offices so that the sender enjoys visibility online and dashboard management.

Any issues are flagged up on screen, for example, an incorrect postcode could delay its journey. Additionally, as franking machines post is treated as business mail it is not only a more secure mailing avenue but has greater efficiency.

Smart franking machines are normally Mailmark compliant, this is the lowest Royal Mail franking tariff with the highest levels of technology. These franking machines have VAT reclaim benefits and the devices calculate the amounts for you.  Their accuracy, reporting and visibility tools make business mail tasks an effective, economic pleasure, not a time and resource consuming chore.

Each mail service, from standard, sign on delivery, next day to parcels is handled on the business premises which means no Post Office queuing. You don’t lose sight of business mail until is safely in a franked mail box or collected by Royal Mail.

  • Hire or purchase from Royal Mail franking machines suppliers like IMS Franking for a complete service.
  • Effectively budget expenditure through leasing or make a one-off machine purchase.
  • Online account management and consumables ordering is accessible 24/7.
  • Receive professional advice when you use a Royal Mail partner.
  • High volume customers may be eligible for an under-license benefit scheme, Business Mail, which rewards accuracy with up to 20% discounts.

Pitney Bowes franking machine examples

Sendpro 1000 for medium-high volumes:

  • Processes up to 180 items/minute.
  • 15” Colour touchscreen operation.
  • Mailmark compliant smart franking machine.
  • 7kg weighing platform with 35kg optional.
  • 1200 dpi colour printing.
  • 1000 cost centres, 3000 optional.
  • Online account management.
  • Pitney Bowes already provides over 1.5 million SME’s with franking machines.

SendPro 3000 for high volumes:

  • Processes up to 310 items per minute.
  • 15” Colour touchscreen operation.
  • Weigh on the way.
  • Dimensions on the way.
  • 7kg weighing platform, 35kg optional.
  • Colour printing.
  • 1200 dpi print quality.
  • 1000 cost centres, 3000 optional.
  • Online account management.

Contact IMS Franking, a Royal Mail, Pitney Bowes partner about secure business mailing services today.

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